Job Description for the position of "Admin Executive" for Saudi Arabia

  • Drafting professional business emails and preparing Quotations, Contracts, Job Enquiry, Job Orders as per the requirements received from the clients.
  • Maintaining the job enquiry and uploading the same on module.
  • Preparation Summary reports, weekly reports, maintaining of invoice, acknowledgement reports.
  • Email Coordination with all the clients, Employees, Sourcing Teams.
  • Assist and support Sales Staff in their everyday operations.
  • Arranging Skype interviews for the candidates with Sourcing team and clients in our office as and when it is needed.
  • Maintaining visa stock report of the sector.
  • Arranging Quotations from mega recruitment companies as per the instruction of superiors for the clients when & then it is required.
  • Coordinating with Sales team for the closure of incomplete task.
  • Maintaining documents (Contracts, Quotations, job enquiry, Job orders, emigrate documents, courier reports and couriering the documents (recruitment documents, request letters, & other office documents, received from the client etc) to the respective countries.
  • Documentation of Business / visit visa Applications for the clients who will be travelling to Sourcing countries for Interview campaigns and coordinating with CRE for further visit visa Application in Embassy.
  • Coordinating for documentation process related to Indian Embassy & VFS (Indian Visa, E-migration, Documentations attestation) and all sourcing countries Embassy documentation.
  • Uploading of Emigrate Applications for our esteemed clients on Emigrate System for the clients who has to register on Emigrate System in order to clear the immigration of the candidates holding ECR Passport.
  • E - Wakala Authorization for the clients (if required)
  • Coordinating with BDES / Labour grievances handler and Clients if there are any candidate grievances raised by the candidates or from the Sourcing teams.
  • Coordinating with logistic department of the respective companies regards to the transportation of the deployed candidates for whom candidates deployed by the sourcing countries.
  • Arranging transportation for the Management and employees whenever it is needed.
  • Compilation of reports (Visa Report, Monthly Reports, Daily Master Sheet, Projects Reports, Annual Reports, Strategic Plan and reports related to Recruitment, Administration and sales etc.)
  • Supervising and coordinating staff including recruiting, selecting, training, and monitoring work; candidate issues etc.
  • Handling the reporting Supervisor responsibilities when he is on vacation.

KNOWLEDGE & SKILLS REQUIRED


Excellent communication in English

Good Convincing & Negotiation Skills

Multi Tasker

Should be well versed with Ms Office (Ms Excel, Ms Word, Ms Outlook

& Powerpoint )



AGE LIMIT: 24 to 35yrs only (Only for male candidates)


Salary Package: Sr 2500 - Sr 3500 based on Experience & Knowledge plus other benefits such as sharing accommodation + On duty transportation + Medical Insurance + Mobile allowance


This is 3 years of Renewable contract, where you will get your first vacation after 02 year their after yearly vacation .


Interested candidates can send his updated CVs at julie@soundlinesgroup.com & you can reach us on WhatsApp No: +91 7045348670

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